In Excel, we can use the INDIRECT function to define arrays that are arguments for other functions, provided that those arrays are referencing the current workbook. Consider the following example: We want to retrieve values from the sheets adjacent to Sheet1, but still in the same workbook. Instead of writing a specific formula for every sheet, we will write a single formula that will link the data from all of the worksheets. We can retrieve our data using …
Tag: INDEX function
How to use less than or greater than MATCH
We can use the INDEX function to designate a cell range (array) from which we want to retrieve data and, at the same time, use the MATCH function to specify the address of a cell in that cell range (array), i.e., row and column. The MATCH function returns the relative position of the item in the range, either a row or a column. The relative position is returned in the form of an integer number, such as 1, 2, …
Combining FILTER with XLOOKUP
The FILTER function allows us to filter a range of data based on criteria defined for specified corresponding arrays. By combining FILTER with XLOOKUP, that corresponding array and/or filtering criteria can be returned from (un)related tables. We can FILTER, and in the end, SUM, values based on criteria that are not present in the table we are returning values from. In the following example, we will show how to use XLOOKUP in order to return filtering criteria: This table …
Combining FILTER with INDEX MATCH
The FILTER function allows us to filter a range of data based on criteria defined for specified corresponding arrays. By combining FILTER with INDEX MATCH, that corresponding array and/or filtering criteria can be returned from (un)related tables. We can FILTER, and in the end, SUM, values based on criteria that are not present in the table we are returning values from. In the following example, we will show how to use INDEX MATCH in order to return filtering criteria: …
SUMIFS criteria: INDEX MATCH or XLOOKUP criteria
Using the SUMIFS function, we can sum all of the values in a defined column (or row) that meet one or more criteria. SUMIFS criteria can reference cells, contain values or text, contain logical tests, or contain formulas and functions. By nesting the INDEX MATCH combination or the XLOOKUP function as SUMIFS criteria, we can return values based on criteria that are not present in the table we are returning values from. Consider the following example: This table contains (repeating) …
FILTER function
The FILTER function replicates and extends Excel AutoFilter filtering functionality in formula form. The FILTER function allows us to filter a range of data based on defined criteria. By default, the FILTER function will return multiple values, which will be placed in the neighboring cells (to the bottom and/or to the right). I.e., we are dealing with dynamic array formulas here. The syntax of the FILTER function is as follows: = FILTER ( array ; include ; [if_empty] ) …
Lookup the 2nd, the 3rd, or the nth value
Both the MATCH function and the XLOOKUP function look only for the first (last) available match in the array. This is perfectly reasonable in most cases, as we are expecting to deal with unique identifiers when looking up data. However, sometimes we will have to look up the second, third, fourth, or nth value. Consider the following example: Our table contains a list of contract numbers in column B and contact email addresses in column A. Contract numbers are …
Lookup with multiple criteria
If we have to look up items in tables where we can’t use unique identifiers (there are no names located in a table column that contains data in all of the rows, and that data is non-repeating), we will probably have to resort to matching multiple criteria in multiple columns. Consider the following example: Each year, multiple game tournaments are held in repeating cities, organized by various repeating organizers. Items in the column City are not unique, nor are …
Combining SUMIFS with XLOOKUP
Using the SUMIFS function, we can sum all of the values in a defined column (or row) that meet one or more criteria. When SUMIFS is combined with XLOOKUP, that sum range doesn’t have to be defined anymore; it is now rather specified in the function arguments. By combining SUMIFS with XLOOKUP, we can then sum all of the values that meet multiple criteria in different rows and columns and do this in a simple way, avoiding complex and resource-intensive …
XLOOKUP function
We’ve previously covered how we can combine INDEX and MATCH functions in order to “look up” data. The XLOOKUP function works much the same way as the INDEX MATCH combination. It is intended to replace (still wildly used) legacy functions with outdated syntax and limited capabilities, such as VLOOKUP, HLOOKUP, and LOOKUP, while retaining accessibility. The XLOOKUP function searches a range or an array for a match and returns the corresponding item from a second range or array. The …