Creation of PowerPoint presentations, and especially updates of recurring PowerPoint presentations, can easily become tedious process prone to errors. This is especially true with presentations filled with (tabular) data and charts. Linking of Excel data to a PowerPoint presentation can significantly speed up that process and completely eliminate errors. Tables, charts and other presentation items can be worked on in a more suitable tool than PowerPoint, Excel. Both values and also structure of the slides can be modified without modifying …
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Sort & Filter in Excel
How to insert or remove a filter Excel AutoFilter features enable us to quickly sort and filter, i.e., to quickly order, select from based on a criterion or analyze tabular data. Feature is available under both Home and Data ribbons, as Sort & Filter: We can insert a Filter by positioning ourself in any cell that is a part of a table and use the Filter button in order to insert a filter: This is how a …
Combining INDIRECT with ADDRESS
We’ve previously covered how we can use any function to generate a text that could be a valid cell reference, both column and row part of the address, and then use the INDIRECT function to convert that text to a cell reference. This process can be greatly enhanced by the ADDRESS function. The ADDRESS function returns a text string that represents the address of a particular cell. Row, column, type of reference (locked or absolute), reference style (A1 or …
INDIRECT function
The INDIRECT function returns the reference specified by a text string. The INDIRECT function syntax is as follows: = INDIRECT ( reference_text ; reference_style ) Reference text can be any text that the function can “convert” to a cell reference. Reference style represents the style of referencing cells in Excel. If omitted or TRUE, reference text is interpreted as an A1 style reference i.e. the default style of referencing cells in Excel. If FALSE, reference text is interpreted as an …
CSV files in Excel: How to convert a comma-delimited file to a semicolon-delimited file, and vice versa
A CSV file is a plain text file used to store and transfer data between different, often incompatible, applications and systems. In these plain text CSV files, each line of text is a data record. Also, each line of text (i.e. each data record) consists of one or more fields, separated by delimiters. Those delimiters are originally commas [,], hence the name comma-separated values (CSV). However, data can in principle be delimited with a variety of special characters. Since comas …
How to MATCH numbers formatted as text in Excel
You will sometimes encounter errors while trying to MATCH or LOOKUP data in Excel if your numbers are formatted as numbers in one of your tables, and as text in another table. While special formats are available in Excel, they are relatively rarely used and are limited. Some “numbers” such as identification numbers are more often stored as text. This is done in order to add leading zeros, hyphens and other characters to that numbers. However, if we try to …
Top 10 lists in Excel
When analyzing large amounts of data in Excel, the best approach often is to retrieve top (10) values. Consider the following example: Here, we have a table with the invoices from the 29th of January. There are 904 invoices for that day. Values in the invoice column are unique as those are invoice numbers. Values in the user column are not unique, as some users have multiple invoices on that day, and values in the team column are not unique …
RANK functions
Ranking is data transformation in which values are replaced by their rank when the data is sorted. For any two items, the first is either ranked higher than ranked lower than ranked equal to the second. Values can be ranked from the smallest, or from the largest. Ordinal ranking presumes that all items will receive distinct ordinal numbers, including items that compare equal. Distinct ordinal numbers for items that are equal can be assigned arbitrarily, but it is also …
SMALL & LARGE functions
The SMALL function returns the k-th smallest number from an array of numbers. The SMALL function syntax is as follows: = SMALL ( array; k ) Array can be any row, column, or a combination of both. k is an integer number representing the position of a number in the array if data in that array would be sorted from the smallest. Consider the following example: If k is 1, the smallest number will be returned. If k is …
Nesting formulas, functions and conditional statements in the SUMIFS criteria
We’ve previously established what are the rules of writing criteria in the SUMIFS function: we can reference any cell we can enter any number directly in the function we can enter text directly in the function, nested inside of quotation marks [“”] logical test is nested inside of quotation marks [“”], with comparison operator coming first and a number second. The story however does not end there, and advanced users can do even more with the SUMIFS function. We …