How to insert or remove a filter Excel AutoFilter features enable us to quickly sort and filter, i.e., to quickly order, select from based on a criterion, or analyze tabular data. Feature is available under both Home and Data ribbons, as Sort & Filter: We can insert a filter by positioning ourselves in any cell that is a part of a table and using the Filter button: This is what a table with an inserted filter looks …
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Combining INDIRECT with ADDRESS
We’ve previously covered how we can use any function to generate a text that could be a valid cell reference, both the column and row parts of the address, and then use the INDIRECT function to convert that text to a cell reference. This process can be greatly enhanced by the ADDRESS function. The ADDRESS function returns a text string that represents the address of a particular cell. Row, column, type of reference (locked or absolute), reference style (A1 …
INDIRECT function
The INDIRECT function returns the reference specified by a text string. The INDIRECT function syntax is as follows: = INDIRECT ( reference_text ; reference_style ) Reference text can be any text that the function can “convert” to a cell reference. Reference style represents the style of referencing cells in Excel. If omitted or TRUE, the reference text is interpreted as an A1 style reference, i.e., the default style of referencing cells in Excel. If FALSE, the reference text is interpreted …
CSV files in Excel: How to convert a comma-delimited file to a semicolon-delimited file, and vice versa
A CSV file is a plain text file used to store and transfer data between different, often incompatible, applications and systems. In these plain text CSV files, each line of text is a data record. Also, each line of text (i.e., each data record) consists of one or more fields, separated by delimiters. Those delimiters are originally commas ,, hence the name comma-separated values (CSV). However, data can, in principle, be delimited by a variety of special characters. Since commas …
How to MATCH numbers formatted as text in Excel
You will sometimes encounter issues while trying to MATCH or LOOKUP data in Excel if your numbers are formatted as numbers in one of your tables and as text in another table. While special formats are available in Excel, they are relatively rarely used and are limited. Some “numbers”, such as identification numbers, are more often stored as text. This is done in order to add leading zeros, hyphens, and other characters to those numbers. However, if we try to …
Top 10 lists in Excel
When analyzing large amounts of data in Excel, often the best approach is to retrieve the top (10) values. Consider the following example: This table contains all of the invoices from January 29th. There are 904 invoices for that day. The values in the invoice column are unique, as those are invoice numbers. The values in the user column are not unique, as some users have multiple invoices on that day, and the values in the team column are not …
RANK functions
Ranking is a data transformation in which values are replaced by their rank when the data is sorted. For any two items, the first is either ranked higher than ranked lower than ranked equal to the second. Values can be ranked from the smallest to the largest, or from the largest to the smallest. Ordinal ranking presumes that all items will receive distinct ordinal numbers, including items that compare equally. Distinct ordinal numbers for items that are equal can …
SMALL & LARGE functions
The SMALL function returns the k-th smallest number from an array of numbers. The SMALL function syntax is as follows: = SMALL ( array; k ) Array can be any row, column, or a combination of both. k is an integer number representing the position of a number in the array if data in that array would be sorted from the smallest. Consider the following example: If k is 1, the smallest number will be returned. If k is …
SUMIFS criteria: formulas, functions and conditional statements
We’ve previously established the rules for writing criteria in the SUMIFS function: we can reference any cell we can enter any number directly into the function we can enter text directly in the function, nested inside quotation marks “” a logical test is nested inside of quotation marks “”, with the comparison operator coming first and a number second. We will further expand on the topic in this article. Formulas and functions can also be nested in SUMIFS criteria. If needed, …
How to customize the Quick Access Toolbar
In Microsoft Excel, the Quick Access Toolbar is a customizable toolbar independent of the tabs on the ribbon. It is usually located in the title bar of the Excel window, but it can also be configured to display below the ribbon. It will look something like this on a new installation: You can see the often-used commands Save, Undo, and Redo already on the toolbar. If you want to remove those, or more likely, add some commands you often …